GRADUATE COURSE PRE-APPROVAL – SUMMER AND FALL COURSES
CLICK HERE FOR THE GRADUATE COURSE PRE-APPROVAL FORM
Graduate course pre-approval will be accepted via a Google form. For summer and fall semester courses (beginning on or after May 1, 2025 and ending on or before December 31, 2025), the Google form will be available on this webpage beginning on Sunday, March 23, 2025 at 12:00 p.m. The link to the form will not appear on the website until 12:00 p.m. on Sunday, March 23, 2025.
You will have to complete a separate form for each class. A sample of this form is available below. Once your Google form is submitted, you will receive an email confirmation that it was received. Pre-approval forms will be accepted for reimbursement until the cap of $112,500 has been reached. The next opportunity for reimbursement will be in October 2025 for winter and spring semester courses (beginning on or after December 1, 2025 and ending on or before May 31, 2026).
Certified employees (standard or permanent certificates) and instructional aides will be reimbursed up to twelve (12) credits per year. Additionally, upon the prior approval, instructional aides will be reimbursed for expenses associated with obtaining and/or maintaining certifications such as Registered Behavior Technician utilizing available tuition reimbursement funds. If an employee (tenured staff only) does not remain an employee of the Board of Education for two (2) additional years after receiving the most recent course reimbursement check, he/she shall repay the reimbursement per the following percentages:
Leave within one (1) year – The Board must be reimbursed 100%.
Leave within two (2) years – The Board must be reimbursed 66.67%.
In addition, the following stipulations apply per Article XI of the BTEA Contract:
GRADUATE COURSE REIMBURSEMENT – WINTER AND SPRING COURSES
As a reminder, the following items need to be returned to Christina Hendricks in the Board Office in order to ensure timely processing of reimbursement payments:
Pre-approval email approved by Mr. Siet
Signed voucher, with the following information listed:
Your name in vendor section and building reimbursement check is to be sent
Complete title of course (include course #)
Name of college/university
Number of credits
Bill/registration form indicating breakdown of all costs/fees for course (the breakdown must be included)
Proof of payment (credit card statement, copy of canceled check)
Copy of grades
In addition, the institution must be listed on the U.S. Department of Education’s website of accredited universities at https://ope.ed.gov/accreditation/. No substitution of pre-approved courses is permitted without appropriate documentation from the university.
If you have any questions, please contact Christina Hendricks at [email protected] or at (908) 204-2600 ext. 101.
